Willow Springs Elementary

13288 Lone Rock Drive, Draper, UT 84020
801-826-9700

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SCC Bylaws

Willow Springs School Community Council Bylaws

Article I – Name

Willow Springs Elementary School Community Council (SCC)

Article II – Laws

All Utah School Community Councils function under the following laws and statutes:

Utah Code Ann.

  • Title 53F-2-404: School LAND Trust Program Distribution of Funds (Contingently effective)
  • Title 53G-7-1301-1307: Teacher Student Success Plan
    • 1301
    • 1302 Teacher and Student Success Program created.
    • 1303 State funding distribution.
    • 1304 Program requirements — LEA governing board student success framework — LEA distribution — School allocation —
    • 1305 Teacher and student success plans — Plan review and
    • 1306 School improvement oversight — Performance standards. ○ 1307 Teaching Self-Government Skills for Success, Classroom Communication, and Discipline Framework Pilot Program.
  • Title 53G-7-1202: School Community Councils. Duties. Composition. Election Procedures and Selection of Members (5/1/2024)
  • Title 53G-7-1203: School Community Councils. Open and Public Meeting Requirements (5/5/2021)
  • Title 53G-7-1206: School LAND Trust Program (7/1/2025)

Utah State Board Rule

  • R277-477: Distributions of Funds from the Trust Distribution Account and Administration of the School LAND Trust Program
  • R277-491: School Community Councils
  • R277-114: Response to Compliance and Related Issues

Canyons School District Policy

  • Policy 700.01: School Community Councils

Article III – Standing Rules

  1. The School Community Council (SCC) must have at least two more parent or legal guardian members than school staff members, including the principal.
    1. Willow Springs SCC shall have four parent or legal guardian members and two school employee members, including the principal.
    2. But not more than 10 seats annually provided that:
    3. The membership includes two or more parent or legal guardian members than the number of school employee members; and
    4. There are at least two school employee members on the SCC.
  2. Each school shall establish a time period for the election of parent or legal guardian members of a SCC under Subsection Title 53G-7-1202(5)(b)(iv)(B) that is consistent for at least a four-year period.
    1. An election for the parent or legal guardian members of Willow Springs SCC shall be held near the beginning of the school year. Notification of available SCC parent member seats, election dates and procedure for declaring candidacy for the SCC shall be electronically communicated by the principal prior to the beginning of the school year, listed on the school website and posted in the main office. Employee elections shall be held in employee meetings at the beginning of the school year.
    2. R477-491-3(3)(a) A school, school district, or local school board may allow a parent or legal guardian to vote by electronic ballot through a district approved election process that is consistent with the election requirements in Subsection 53G-7-1202(5).
    3. If the number of candidates who file for a parent or legal guardian position or school employee position on an SCC is less than or equal to the number of open positions, an election is not required.
    4. Except as provided in Subsection Title 53G-71202(5)(f), a school employee member, other than the principal, shall be elected by secret ballot by a majority vote of the school employees and serve a two-year term. The principal shall serve as an ex-officio member with full voting privileges.
    5. Except as provided in Subsection Title 53G-71202(5)(f), a parent or legal guardian member shall be elected by secret ballot at an election held at the school or online as administered by a majority vote of those voting at the election and serve a two-year term. If there are more candidates than available seats, two alternates shall be selected from the remaining candidates in the order of the number of votes received. They shall be appointed as voting members of the council if a seat is vacated prior to the next election.
    6. Terms shall be staggered so that approximately half of the council members stand for election each year. Title 53G-7-1202.5(h)
    7. A school community council member may serve successive terms provided the member continues to meet the definition of a parent or legal guardian member or school employee member as specified in Subsection Title 53G-7-1202(1).
  3. Each SCC shall elect at the first meeting of the year:
    1. A chair from its parent or legal guardian members; and
    2. A vice chair from either its parent or legal guardian members or school employee members, excluding the principal.
    3. See Title 53G-7-1202 for additional information.
  4. Members, parent or legal guardian and employee, have an expectation of attendance.
    1. If for some reason a member cannot attend, they need to notify the council ahead of time to be excused.
    2. Missing two meetings unexcused during a given school year or a member who moves away may be grounds for the respective member (parent or legal guardian or employee) to be removed and/or replaced by the council.
    3. Seat vacancies: If no alternate is available to serve, and it is determined that the seat needs to be filled, the SCC may seek out parents or legal guardians or school employee(s) to be appointed to the respective vacancy.
  5. A quorum is defined as a qualified majority.
    1. A majority of the members of a school community council is a quorum for the transaction of business.
    2. The action of a majority of the members of a quorum is the action of the SCC.
  6. The Willow Springs SCC will meet seven times annually, unless other meetings are necessary. The majority of the council must agree to cancel a meeting.
    1. A council may not close any portion of a meeting.
    2. An emergency meeting of a council may not be held unless:
      1. An attempt has been made to notify all the members of the council; and
      2. A majority of the members of the council approve the meeting.
  7. All meetings will be conducted using Robert’s Rules of Order with an expectation of civil discourse.
    1. https://www.utah.gov/pmn/files/817637.pdf
  8. An SCC may create subcommittees or task forces to:
    1. Advise or make recommendations to the council; or develop all or part of a plan listed in Subsection in Title 53G-7-1202(3). Any plan or part of a plan developed by a subcommittee or task force shall be subject to the approval of the SCC.
    2. An SCC may appoint individuals who are not council members to serve on a subcommittee or task force, including parents or legal guardians, school employees, or other community members.
    3. Each subcommittee must be chaired by at least one elected SCC member, which will report monthly on the committee’s progress.
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  9. Required positions of the council will include:
    1.  Chair
      1. Must be a parent or legal guardian member
    2. Vice Chair
      1. Must be an elected member of the council
      2. May be a parent or legal guardian or employee
  10. Other positions to be considered by membership include:
    1.  Secretary
      1. May be an elected member of the board
      2. If not elected, must be non-voting and ex-officio
    2. PTA Liaison
      1. An ex-officio non-voting member of PTA’s choosing.
      2. May be an elected parent or legal guardian member of the committee, or
    3.  Counselor
      1. Comprehensive Guidance Plan requires participation on SCC
      2. Who serves from counseling is up to faculty vote.
      3. If not voted on faculty members, may serve as ex-officio, non-voting member.
  11. The SCC chair shall conduct every meeting (R277-491-5.2(b)).
    1. The vice chair to conduct the meeting in the chair’s absence.
  12. Except as provided in Subsection Title 53G-7-1202(3)(b), an SCC shall:
    1. Create the School LAND Trust Program and LAND Trust plan in accordance with Section 53-G-7-1206;
    2. Advise and make recommendations to school and school district administrators and the local school board regarding:
      1. The school and its programs;
      2. School district programs;
      3. A child access routing plan in accordance with Section 53G-4-402;
      4. Safe technology utilization and digital citizenship; and
      5. Other issues relating to the community environment for students;
    3. Provide for education and awareness on safe technology utilization and digital citizenship that empowers:
      1. A student to make smart media and online choices; and
      2. A parent or legal guardian to know how to discuss safe technology use with the parent or legal guardian’s child;
      3. Partner with the school’s principal and other administrators to ensure that adequate on and off campus internet filtering is installed and consistently configured to prevent viewing of harmful content by students and school personnel, in accordance with local school board policy and Subsection 53G-7-216(3);
    4. In accordance with state board rule regarding SCC expenditures and funding limits:
      1. Work with students, families, and educators to develop and incorporate safety principles at the school; and
      2. Hold at least an annual discussion with the school’s principal and district administrators regarding safety principles at the school and district level in order to coordinate the SCC’s effort to develop and incorporate safety principles at the school; and
    5. Provide input to the school’s principal on a positive behaviors plan in accordance with Section 53G-10-407.
  13. Guests may share appropriate input on subjects that fall under the SCC purview. Council purview and responsibilities include:
    1. Encourage parent or legal guardian engagement and provide meaningful input on school specific issues.
    2. Review and understand data to identify areas where students excel and where they struggle.
    3. Identify specific academic needs and challenges faced by students in the school.
    4. Develop a School LAND Trust Plan that outlines how funds will be used to address student needs and improve academic achievement. This includes:
      1. Defining academic area(s) of focus
      2. Setting specific and measurable goals
      3. Establishing measurement tools to assess goal achievement
      4. Outlining action steps
      5. Determining expenditures that support classroom instruction and student achievement
    5. Receive input from local school community and make recommendations on school related initiatives to their Local School Board and Administration. This includes:
      1. District and school programs
      2. School safety
      3. Safe technology use
      4. Digital citizenship
      5. Issues related to community environment for students
      6. Positive behavior plan (discuss and note in minutes)
      7. Curriculum
  14. Items not to be discussed by the SCC include:
    1. Any personnel issue
    2. Individual student information
  15. For a patron to bring a topic to the SCC they must contact the council Chair and ask to be added to the agenda. Council may specify time limits for individuals or groups. For any topic brought to the Council, not on the agenda, the body may then choose to add the topic to an agenda for future discussion. The SCC, as a whole, may invite any person/group to make a longer presentation if desired.
  16. Conflict of Interest: All council members will be asked to publicly disclose any conflict of interest at the first council meeting in the fall and/or any time a conflict of interest arises.
    1. A conflict of interest is considered when the council member may benefit as a result from council action. The benefit may be direct or indirect; create a material or personal gain; or provide and advantage to self, relations, friends, or groups or associations of loyalty.
    2. If there is a conflict of interest, the council, minus the council member with the conflict of interest, will decide how the council member with the conflict of interest will participate in the action.
    3. The levels of participation can be as follows: full participation, no voting on issues of conflict or the council suggests that the member withdraw from participation in the presentation, discussion or vote.
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