Rules of Order and Procedures

To promote ethical behavior and civil discourse each council member shall:

  • Attend council meetings on time and prepared ·
  • Make decisions with the needs of students as the main objective ·
  • Listen to and value diverse opinions ·
  • Be sure the opinions of those you represent are included in discussions ·
  • Expect accountability and be prepared to be accountable ·
  • Act with integrity.

Rules of Procedure:

All meetings are open to the public and the public is welcome to attend.

The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance.

Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.

The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in. The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.

The chair or a co-chair conducts the meetings, makes assignments and requests reports on assignments. In the absence of the chair or co-chair, the vice-chair or other co-chair shall conduct meetings.

Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(9)(i). Items on the agenda take priority over other discussions coming before the council. Action of the council will be taken by motions and voting. The motions and voting are recorded in the minutes.

A motion (or an action to be taken by the council) is stated as a motion. Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion. Then the council members may provide input and discussion as called upon by the chair. When discussion seems complete the chair may call for a vote on the motion. Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required and then, without discussion the chair calls for a vote that must pass by 2/3. If the vote on the previous question fails the council goes back to discussing the first motion. If the motion to call the previous question passes, the chair directly calls for a vote on the first motion. A vote to call the previous question is usually used to move business along.

Attached is a chart that could be used if the council feels they would like to use additional motions of Parliamentary Procedure in their meetings.

Simple Motions of Parliamentary Procedure

  • A tie vote is a lost vote.
  • A main motion may be amended.
  • Nominations can be closed by saying, “I move to close nominations.”
    Most motions are main motions.
  • A point of order is offered when there is some question if procedure had been followed correctly.
  • To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.” This requires a second and a 2/3 vote.
  • Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
  • A person who made the motion may withdraw the same motion.

Chess

Chess Meeting

Come have fun as you learn the exciting and challenging game of chess!  Chess meetings will include practice matches as well as instruction on rules and strategy.     Certificates are awarded as new skills are mastered.  Chess sets and materials are provided.  Students can also compete for medals and trophies in area chess tournaments on their own if they wish.  In the spring, we will present medals to those students who have been attending regularly.

Sign Up Online at http://bit.ly/YwD13f  

Please register even if you did chess last year.  If you have questions or need help registering, please send an e-mail to willowspringschess@gmail.com.

When:    Friday mornings before school* 8:00 am to 8:50 am in the Cafeteria Chess meetings typically run from October through the Friday before spring break.  For exact dates please e-mail willowspringschess@gmail.com.   * If school is out on a Friday, then chess meeting is not held that week.               

Cost:  FREE! There is no cost or fee to participate in chess meetings.  This program is generously funded by our PTA. Find out more information about chess at: https://sites.google.com/site/wschess

Who’s Invited:  All Students and Parents (grandparents too!) All grades and experience levels are welcome!  AM & PM Kindergartners are welcome, but it helps if a parent attends with them initially to help them go through the reading materials.

VolunteerParents/Grandparents:  We need your help!  The chess program is run entirely by parent volunteers.  We ALWAYS need help, but especially the first 6 meetings.  We mostly need parents to help guide students as they progress through the program.  Student progress is slowed when we don’t have enough parents.  Chess experience is helpful, but not necessary!  You can learn along with the students, or just correct student worksheets with our answer key.  We don’t have a volunteer schedule, just come when you can. 

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