Willow Springs School Community Council Bylaws

Article I – Name

Willow Springs Elementary School Community Council (SCC)

Article II – Laws

All Utah School Community Councils function under the following laws and statutes:

Utah Code Ann.

  • Title 53F-2-404: School LAND trust Program Distribution of funds
  • Title 53G-7-1202: School Community Councils- duties- composition-election procedures and selection of members
  • Title 53G-7-1203: School Community Councils-open and public meeting requirements
  • Title 53G-7-1206: School LAND Trust Program
  • Title 53G-10-S407: Positive Behaviors Plan – Positive behaviors specialist stipend – Reports

Utah State Board Rule

  • R277-477: Distributions of Funds from the Trust Distribution Account and Administration of the School LAND Trust Program
  • R277-491: School Community Councils

Canyons School District Policy

  • Policy 700.01: School Community Councils

Article III – Standing Rules

  1. The SCC must have at least two more parent/guardian members than school staff members, including the principal.
    1. The council will have at least 4, but not more than 14 members annually.
  2. Members, parent and employee, have an expectation of attendance.
    1. If for some reason a member cannot attend, they need to notify the chairman ahead of time to be excused.
    2. Missing three meetings during a given school year may be grounds for the respective group (parent or employee) to be removed and/or replaced by the council. If absences are excused, the respective group may give a warning, but on the fourth absence, a replacement may be considered.
  3. A quorum is defined as a qualified majority.
    1. A majority of members of a school community council is a quorum for the transaction of business.
    2. The action of the majority of the members of a quorum is the action of the school community council.
  4. The Willow Springs School Community Council will meet at least seven times annually, unless other meetings are necessary. The majority of the council must agree to cancel a meeting.
  5. All meetings will be conducted using Rules of Order and Procedure
  6. All School Community Councils are subject to Open Meetings Law.
  7. Subcommittees may be established or ceased by a majority vote of the council.
    1. Each subcommittee has to be chaired by at least one elected school community council member, which will report monthly on the committee’s progress.
    2. Other SCC members may serve on a committee.
    3. Additional community members, both employee and parent, that are not elected SCC members may serve on any subcommittee.
  8. Required positions of the council will include:
    1. Chair
      1. Must be a parent member
    2. Vice Chair
      1. Must be an elected member of the council
      2. May be a parent or employee
  9. Chair and Vice-Chair will be elected for the period of a two-year term. Positions may be continued for consecutive terms.
  10. Resignations of any council members will be filled by parents filling parent positions and employees filling employee positions.
  11. Guests may share appropriate input on subjects that fall under the School Community Council purview. The items that are appropriate for discussion by School Community Councils include, but are not limited to:
    1. TSSP – Teacher Student Success Plan
    2. School LAND Trust Plan
    3. Digital Citizenship Plan
    4. School Safety Plan
    5. Input on Positive Behavior Plan
    6. Electronic Device Plan
    7. Attendance Plan
    8. Academic needs of the school, with direction to determine the greatest academic need of the school for LAND Trust Plan expenditures
    9. Parent/school communication and involvement
    10. Safe Routes Plan
  12. Items not to be discussed by the School Community Council include:
    1. Any personnel issues
    2. Individual student information
  13. For a patron to bring a topic to the School Community Council they must contact the Council Chair in advance of the meeting and ask to be added to the agenda. An individual will be given 3 minutes to present. A group will be given 5 minutes to present. The Council, as a body, may then choose to add the topic to an agenda for future discussion. The School Community Council, as a whole, may invite any person/group to make a longer presentation if desired.
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