August 30, 2023 – Minutes

August 30, 2023 – Minutes

School Community Council Minutes 

Willow Springs Elementary 

13288 Lone Rock Drive, Draper, UT 84020 

August 30, 2023 | 10:00 – 11:30 am  

Anne Hansen, Principal	Megan Gutierrez, Parent
Denise White, Instructional Coach	Megan Ord, Vice Chair
Megan White, Teacher	Kaydee McMahon, Secretary
Alyx Tatom, Teacher	Jessica Smith, Parent
	Sarajane Luper, Parent
	Shalisse Smith, Parent

• • Introductions
    •  All members in attendance, Megan Ord participated via Zoom.
  • Organize School Council 
  • • Elect chair
      • Sarajane motioned to elect Megan Gutierrez as the chair. Shalisse seconded the motion. The council unanimously agreed.
      • Megan Ord will continue as Vice Chair and Kaydee McMahon will continue to serve as secretary.
  • • Review rules of order and procedure
      • Megan G. reviewed in part the Robers Rules of Order to familiarize members.
    • Set meeting schedule for the year and post it on website.
  • • • The SCC meetings will happen every 3rd Wednesday of the month from 10-11:30 am.
        • Megan G. will make a list of the dates and times for the website.
      • A Zoom link will be available for each meeting. 
  • • Review requirements for SCC open meeting requirements.
      • • Agenda and zoom link will be posted no later than one week before all meetings. 
  • • Review bylaws
      • To be reviewed once a year.
      • The SCC’s staff to parent ratio is correct. However, if more parents are interested there are available seats.
  • Review school data that may have come in at end-of-year or over summer, previous year’s plans, and current year’s plans.
    • No new data is available that the council has not already reviewed and discussed.
    • Principal Hansen reviewed the school goals for the current school year, which were created by the SCC last school year.
  • Review upcoming SCC Training Dates 
  • • Sessions will be held on 9/7 at 9 am and 6 pm, 9/12 at 2:30 pm and 7pm 9/27 at 10 am and 6 pm. Each session is an hour and a half. Members need only attend one session. 
  • Willow Springs Logo Discussion
    • This year the school has decided to redo the school logo. A logo committee meeting was held last week. The logo committee is comprised of parents, staff, SCC, and PTA members. The committee is focusing on the face of the current wildcat. The SCC will provide feedback and opinions as well as be involved with the approval of the final logo.
    • The SCC produced 10 adjectives to describe Willow Springs. As part of the feedback process.
      1. Caring
      2. Respectful
      3. Growth Mindset
      4. Inclusive
      5. Positive
      6. Resilient
      7. Enthusiastic
      8. Committed
      9. Safe
      10. Hopeful
  • School Safety Drills
    • Principal Hansen reminded the council of the safety webpage located on the district website. Vocabulary will be changing this year to align with national standards.
    • Not all the videos on the safety webpage are shown to elementary students due to their age.
    • Principal Hansen asked the council their opinion on informing parents of dates for the drills that happen monthly at the school. Thus, giving parents the opportunity to talk with kids before they occur.
    • The council advised the principal to inform parents beforehand the dates of safety drills apart from one “pop quiz” drill. The council feels one uninformed drill will help staff to assess how the children react without forewarning. For all other drills the council thought it important for parents to talk with their children beforehand, especially for those students who may have sensitivity to loud sounds or stressful situations.
    • Kaydee will create the parent emergency flyer discussed by the SCC during last school year, it will be modeled on Lone Peak Elementary’s PTA flyer. The flyer will offer parents the option to send personal emergency materials that are not currently provided by the PTA to be stored in classrooms in case of emergency.
  • Thrive Time Field Test
    • This is a new district initiative (details about it can be found on the district website). It is a life skills curriculum with a focus on helping students, teacher, and faculty to
      • Build resilience.
      • Set goals.
      • Make responsible decisions.
      • Resolve conflict. 
    • This program will be field tested this year at Willow Springs. The field test will be one week of lessons. The week of Sept 18-22.
    • Parents will be informed when lessons will be taking place. Parents will have the option for their child to opt out and parents can help determine alternative activities for their child to participate in during the time lessons are being taught.
    • The SCC would like to send a statement to parents about Thrive Time. Members will coordinate over email to draft the statement.
  • Adjourn Meeting
    • Jessica motioned to adjourn the meeting; Sarajane seconded the motion. The meeting was adjourned at 11:39 am.